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Understanding Police Record Checks

Organizations that provide programs to children and other vulnerable people must take reasonable measures to protect them. This is why many organizations have screening policies for staff and volunteers who have, or will have, contact with children or other vulnerable people.


As a global leader in background and identity services, Sterling can help provide everything your business needs to hire with confidence. With a vision to make the world a safer place, we know people make the difference - in the workplace, hospitals, on the road, and in schools, to name a few. Empowering organizations to make smarter, faster, safer hiring decisions through advanced technology, accuracy, and industry-leading turnaround time, Sterling provides the foundation of trust and safety our clients need to create great environments for their most essential resource, people.

The Screening Handbook

Screening is considered to be an essential component of sound human resource management. It is broadly defined as an ongoing process that helps better match people and organizations, improves the safety and quality of programs, and reduces risks and liability.

Kentville - Consent to Disclosure of Criminal Record Information

The Kentville Police Service (KPS) consists of 17 officers, along with  auxiliary members who volunteer with officers and support them in their work. The KPS officers are highly-trained on existing and emerging issues and equipment, with professional development opportunities keeping them at or above industry standards.

RCMP - Consent for the Release of Police Information

The Royal Canadian Mounted Police (RCMP; French: Gendarmerie royale du Canada; GRC), commonly known in English as the Mounties (and colloquially in French as la police montée) is the federal and national police service of Canada. As police services are the constitutional responsibility of provinces and territories of Canada, the RCMP's primary responsibility is the enforcement of federal criminal law, and sworn members of the RCMP have jurisdiction as a peace officer in all provinces and territories of Canada.[1

Military Police - Consent to Disclosure of Criminal Information

Military Police enforce laws and regulations on Canadian Armed Forces (CAF) establishments in Canada and abroad. They serve the entire CAF community, including Regular and Reserve Force members, civilian employees, cadets, and family members.

Declaration of Criminal Record (completed by the CRC office)

A certified Criminal Record is defined as a summary of an individual's offence convictions and non-

convictions (where authorized) that are releasable in accordance with Federal laws, based on the 

results of Fingerprint-based Criminal Record Verification.

Child Abuse Register - Request for Search Form

The Child Abuse Register keeps a record of the names of people that the provincial court or family court has found (during a court process in Nova Scotia) to have caused harm to a child.

The Department of Community Services uses the Child Abuse Register to screen prospective foster parents, adoptive parents, and employees or volunteers who work with children. Child protection workers also use the register to help determine if a child needs protective services.

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