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KVRC Welcomes Applications for Administrative Assistant

Updated: May 30

Kings Volunteer Resource Centre (KVRC) is inviting applications for the part-time position of Administrative Assistant to start immediately at our office in the County Fair Mall in New Minas.

Our ideal candidate will be an independent worker who works well within a team environment. This position will perform a wide variety of administrative support services, ranging from complex to routine in the running of our office.


Applications are encouraged from African Nova Scotians, racially visible persons, persons with disabilities, Aboriginal persons, and persons of the LGBTQ2S+ community. KVRC encourages applicants to self-identify.


A genuine appreciation for volunteerism in our community is essential.


For a detailed Position Description please see below and for further questions or to submit your resume please contact Karrie-Ann at coordinator@kingsvolunteerresourcecentre.ca or 902-385-4950 Deadline to apply is June 9th at 11:59pm


DUTIES AND RESPONSIBILITIES:


Reporting to the Board Chair, and working with the Coordinator, the Administrative Assistant is an independent worker who also works well within a team environment.

Administrative Support

  • Provides administrative support to The Board of Directors and the Coordinator by managing inquiries, appointments, correspondence (including electronic communication).

  • Works as a team player on a variety of projects, events and workshops

  • Performs general office duties including database management, creation, maintenance and evaluation, typing, filing, reviewing mail, transcribing minutes of meetings, answering inquiries from community, drafting correspondence, ordering and maintaining supplies for the office, appropriately utilizing social media for organization and event promotion.

  • Conducts research, compiles data and prepares reports and analytics as required.

  • Type and proofread correspondence, forms and other documents

  • Schedule and confirm appointments

  • Greet people and direct them to contacts or service areas in the community

  • Determine and establish office procedures and routines

  • Answer telephone and relay telephone calls and messages

  • Answer electronic enquiries

  • Record and prepare minutes of meetings, seminars and conferences

  • Maintain manual and computerized information filing systems

QUALIFICATIONS Education & Experience:

  • Grade 12

  • Business or secretarial certificate from a recognized educational institution OR equivalent combination of education and 3 years experience in an administrative role.

  • Excellent knowledge and experience with computer applications such as MS Word, Excel, MS Outlook, Powerpoint, social media platforms, and general databases

  • Understanding of community non profit organizations an asset.

  • Efficient with a great attention to detail, and must be able to self manage work

  • Incredibly organized and self sufficient

  • Ability to use initiative and be proactive

Competencies: Analytical Thinking, Accuracy and Attention to Detail, Communications, Conflict Management, Customer Service, Decision Making, Managing Change, Networking / Relationship Building, Organization and Planning, Organizational Awareness, Teamwork and Cooperation, Values and Ethics, Valuing Diversity

Benefits: Free Parking WORK STATUS: Part time contract commencing as soon as possible and ending March 31 2023 with the possibility to renew depending upon funding.

HOURS OF WORK: Hours of work are 10-15 hours per week in an office environment.

SALARY: Approximately $20/hour dependent on experience WORK LOCATION: County Fair Mall New Minas CLOSING DATE: Applications will be accepted until 11:59 p.m. on June 9th 2022 Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided, and the award of this position may be made solely on the basis of the information provided in the electronic submission without any requirement that the Employer contact the candidate for further elaboration on information referenced in the application. During the recruitment process, applicants have the right to request accommodation. Applicants who require accommodation, should discuss their needs when invited to the assessment process.


Interested candidates please submit your resume to coordinator@kingsvolunteerresourcecentre.ca no later than June 9th at 11:59 pm


Only those selected for an interview will be contacted.




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